Event Floor Plan - Table Management

Manage Tables now has two layouts of the same board. Columns is the card view you already know. Floor plan is the same information drawn as a plan of the room: every table is a shape sitting where it actually stands, with its seats around the edge, and you seat guests by dragging them onto it.

Nothing is duplicated between the two. The same tables, the same guests, the same table cards, the same filters. Switching layouts changes how the board is drawn, not what is on it, and switching back and forth never disturbs either arrangement.

Switching to the floor plan

Open your event and go to Manage Tables.
Open the View menu.
Under Layout of the board, choose Floor plan.

The choice is saved with the event, so the board opens the way you left it next time. The first time you open the plan, every table is given a position worked out from where it sat on the column board, so the room opens as a recognizable copy of the board rather than a pile of tables in the corner. Tables placed for you this way carry a small pin badge, which is a reminder to drag them where they belong.

Tables only. The floor plan is not offered for teams. A floor plan is a plan of a room, and teams do not sit in one, so team boards keep the column layout.

Reading a table at a glance

Each shape carries the two things you need across a whole room: which table this is, and how full it is.

The face shows the table number, its name, how many attending guests are seated out of its capacity, and the captain.
The seat dots ring the table, one per seat, filled with the initials of whoever is in it and left empty otherwise. Round and square tables are ringed; rectangles and long trestles are seated along their long edges with the remainder at the ends. Seats are drawn for tables up to 30 seats; past that the dots read as noise, so they are left off.
The fill color moves through empty, partly seated, full, and over capacity. A guest marked Not Attending does not hold a seat, so a table of 10 holding 14 guests with 4 not attending reads as 10 of 10 and full, not over.
Badges mark a locked table, a count of Not Attending guests, and a table that was placed for you and has not been moved yet.

If your event tracks seat numbers, a guest whose seat number falls within the table takes that exact dot, and everyone else fills the first free one. A half-numbered table still draws sensibly instead of dropping the guests who have no number.

Moving tables around the room

Drag a table to move it. A few things make laying out a large room quicker:

Snap to grid is on by default and lines tables up as you drag. Turn it off in the toolbar when you need a table somewhere the grid will not let you put it.
Select several tables with the checkbox on each shape, then drag any one of them and the whole selection moves together, keeping its spacing. Hold Shift while ticking to select a range.
Drag toward an edge and the canvas scrolls, so a table can be moved somewhere currently off screen.
The room grows as you drag tables outward. You can also use the toolbar buttons to make it wider, make it deeper, or shrink it back to fit what is on it.

Every move saves on its own. There is no Save button, and no notification per nudge: a quiet status next to the page heading says when the plan has been saved, then fades.

Shape, size, and rotation

Click a table to open its card, then use its gear menu. Under Shape on the plan you can set the table to Round, Rectangle, Long (a banquet trestle), or Square, make it bigger or smaller, and turn it 45 degrees at a time.

Until you resize a table by hand, its drawn size follows its seat count, so a 10-top reads bigger than a 6-top without anyone setting sizes. Changing the shape puts the table back on that automatic sizing, and Reset size to fit the seats does the same on demand.

These controls are available on a locked table too. Locking freezes the seating, not the furniture.

Seating guests

Click any table to open its full card in the panel docked on the right. It is the same card as on the column board, so renaming, capacity, the captain, tags, the guest list, and every menu item work exactly as they always have.

To seat someone, drag them from the guest panel on the left onto a shape, or drag them from one shape to another to move them. Locked tables do not accept guests. Both the shape and the card refresh as soon as the guest lands, so the counts and seat dots stay honest.

The details panel folds away with the chevron in its header, or from the View menu, and stays folded until you open it again. It is docked rather than floating on purpose: a guest has to be draggable out of the card onto a table that is still visible beside it.

Putting the rest of the room in

Use Add prop in the toolbar to place the things that are not tables: a stage, bar, dance floor, entrance, buffet, DJ or AV position, check-in desk, auction display, or anything else. Props are dragged, resized, rotated, and labeled the same way tables are, and removed with the cross in the corner.

A prop holds no guests. It never appears in seat counts, exports, or the lists you assign guests from. It exists so the plan reads like the room.

Tracing the venue's own plan

If the venue sent you a floor plan, open Background in the toolbar and upload it as an image. Then use Fade and Size to sit it under your tables at a weight you can trace against. The image is stored with the event's documents and served only to signed-in users of your organization. Remove background takes it away again.

Filtering, and why nothing disappears

The plan is always drawn as the whole room. When you filter or search, matching tables stay bright and everything else is dimmed rather than hidden, with a note at the top telling you how many matched. A dimmed table is still fully usable: the fade means "not what you asked for," not "off limits."

Hidden tables are drawn too, faded, where they actually stand. A room with tables missing from it is not a plan of the room, and offering to reveal something that is already on screen would only be confusing.

Printing the plan

Click Print plan in the toolbar. A printable version opens in a new tab and gives you, in order:

The room on one landscape page, scaled to fit, with the event name, date, table count, how many guests are seated, and a legend for the fill colors.
A table-by-table list: number, name, captain, how many are seated, and who is at each one.
An alphabetical guest index with each guest's table number, and a list of guests who are not seated yet.

Print it from that page, or choose Save as PDF in your browser's print dialog if you want a file to send around. The printout is always the whole venue and ignores whatever filter is on screen, because a printed plan with tables missing is no use to anyone working the door.

Tip: the printed plan is drawn from the same shapes as the screen, so what you laid out is exactly what comes off the printer. Print it once early to check the room reads clearly at page size, then again when seating is final.