Sample Word Merge Letter Templates

Note: text with double curly brackets around them are merge fields that will be dynamically replaced during merge. Everything else is static and you should modify to fit your organization.

Template: Thank You for Your Donation (Gift Acknowledgment) 

[Your Organization Name] 
[Organization Address] 
[Date] 

{{FullName}}
{{Street1}} {{Street2}}
{{City}} {{State}} {{PostalCode}}

Dear {{FirstName}},

Thank you for your generous donation of ${{DonationAmount}} to [Organization Name]. Your support helps us [briefly state mission or impact, e.g., provide meals for families, fund educational programs, protect environmental efforts]. 

As a registered [501(c)(3) – or applicable tax status] nonprofit organization, your contribution is tax-deductible to the extent allowed by law. No goods or services were provided in exchange for this gift. Our tax ID number is [EIN]. 

Because of donors like you, we are able to [specific impact statement, e.g., serve over 1,000 children annually, provide 500 meals each month]. 

Thank you for partnering with us to make a difference. 

With gratitude, 
[Your Name] 
[Title] 
[Contact Information] 

 

Template: Thank You for Attending Our Event 

[Organization Name] 
[Organization Address] 
[Date] 

Dear {{FirstName}}, 

We were thrilled to have you join us for [Event Name] on [Date]! Your participation made the event truly special. 

Because of your support, [share organization-centric event highlight: amount raised, programs funded, success story]. Together, we are creating meaningful change in our community. 

If you’d like to stay involved, check out [link to volunteer, donate, or upcoming events]. We’d love to see you again soon! 

Thank you for stepping in and stepping up with us. 

Best, 

[Your Name] 
[Title] 
[Contact Information] 

 

Template: End of Year Acknowledgment 

[Organization Name]

[Organization Address]
 

[Date] 

Dear {{FirstName}}, 

As the year comes to a close, we want to take a moment to express our heartfelt gratitude. Your ongoing support in [Year] has made an incredible difference for [who/what you serve – your mission]. 

Here’s what you helped us accomplish: 

• [Impact/ Effort #1] 

• [Impact/Effort #2] 
• [Impact/Effort #3] 

We cannot do this work without you. Thank you for believing in our mission and for being a vital part of our community. 

Wishing you a joyful and prosperous New Year! 

With appreciation,
 

[Your Name]
 

[Title] 

[Contact Information] 

 

 

Template: Thank You for Being a Member 

[Organization Name] 
[Organization Address] 
[Date] 

Dear {{FirstName}}, 

Thank you for being a valued member of [Organization Name]! Your membership helps sustain programs and services that [impact statement: support local families, protect the environment, enrich cultural experiences]. 

As part of our community, you enjoy [list member benefits briefly: exclusive updates, event invitations, resources]. We’re honored to have your support and commitment to our mission. 

If you have any questions about your membership or ways to get involved, please don’t hesitate to reach out. 

Thank you for standing with us. 

Warmest regards, 
[Your Name] 
[Title] 
[Contact Information] 

 

Template: Thank You for Volunteering 

[Organization Name] 
[Organization Address] 
[Date] 

Dear {{FirstName}}, 

We can’t thank you enough for volunteering your time and talent with [Organization Name]. Because of your efforts, we were able to [specific impact: serve 200 meals, host a successful fundraiser, mentor local students]. 

Your dedication helps us fulfill our mission every single day. Volunteers like you are the heartbeat of our organization, and we are so grateful to you for your commitment. 

We look forward to working with you again soon! Stay connected at [website or volunteer portal link]. 

With utmost appreciation, 
[Your Name] 
[Title] 
[Contact Information]