Payment schedules

An award rarely arrives in one check. A payment schedule records the installments the funder agreed to send, and reconciles each one against the donations that actually arrived — so "what are we still owed?" is a number you can trust rather than one you work out by hand.

Adding an installment

1. Open the grant and go to Schedule & work → Schedule.
2. Click Add item and choose Payment.
3. Enter the expected amount and the date you expect it.
4. Add the funder's own payment reference if they use one.
5. Save.

Reconciling a payment

When money arrives, allocate it to the installment it settles:

1. Click Reconcile on the installment.
2. Pick the donation. Donations already linked to this grant are offered first; you can also search across all donations and link one in place.
3. Enter the amount to allocate. A single donation can be split across several installments, and one installment can be settled by several donations.
4. Save.

A received amount is never typed in. It is always the sum of the allocations against the installment, so a displayed status can never disagree with the donations behind it.

Payment states

Most of an installment's state is worked out, not set:

You can set only two states directly:

Waived and cancelled installments are excluded from the schedule totals — leaving them in would make a schedule that was deliberately reduced still look short of its award.

Schedule totals

The Schedule panel compares the total of your live installments against the awarded amount, so a schedule that does not add up to the award is visible immediately — usually because an installment has not been entered yet.

Related

• Grant payments received
• Expected income and cash flow
• Closing out and renewing a grant